The software market is growing rapidly, and new software applications are popping up everywhere. It can be overwhelming to research all the different companies and types of software- it feels like there is a new one to use for every little thing.
This article will help you understand which software applications are truly useful, and which are merely buzz words.
Here are 7 software applications which can streamline your business process and improve your profitability. Invest in them, and the ROI will surprise you!
1. Document Management System
A Document Management System (DMS) is a type of software which tracks, manages and stores digital documents. One of the main advantages is that it helps your organization become paperless. When you need to retrieve a file, you don’t have to manually go through a huge pile of paper or sift through hundreds of folders: You can just conduct a quick search on your DMS, and the file will automatically show up. Also, DMS software fosters collaboration among your employees. Multiple users can view and modify the same document, at the same time. You may worry that this may lead to confusion or mistakes – but it won’t. DMS software can keep track of changes over time. If you think a previous version is better, you can always retrieve it. As a result, DMS software can keep your documents organized and improve your efficiency overall.
2. Enterprise Asset Management System
Enterprise Asset Management (EAM) System helps you manage your physical assets. The assets can be as small as a cell phone or as big as a building. EAM software plans, executes, and tracks the needed maintenance for these assets, which effectively prevents downtime. An EAM can track your hardware, as well as the software licenses that you subscribe to. Thus, you will never be forced into stopping your operations because of an expired license. You can maximize your productivity and always keep your business on track.
3. Inventory Management Software
If you are a manufacturing business, an Inventory Control System is probably the most vital piece of software that you will use: You want to generate maximum profit, while investing the least amount of money in inventory. However, keeping track of inventory manually is time-consuming, and therefore you can’t have real-time information whenever you want. Inventory Management Software solves this problem. It helps to coordinate inventory levels, orders, sales and deliveries. Inventory Control systems also help you avoid overstocking or shortages. It can also provide valuable insights about the market utilizing the real-time data. Therefore, you will have more visibility and control over your inventory, which will easily boost your profitability.
4. Customer Relationship Management System
Everyone wants more customers. Customer Relationship Management (CRM) Systems contain effective features allowing you to interact more efficiently with your current and potential customers. It enables you to generate more leads, close more sales, and deliver better customer service. According to BigContacts, a CRM can increase revenue by 41% – so there is literally no reason not to adopt one.
5. Project Management Software
Project Management (PM) Software is another must-have. It enables you to oversee tasks and monitor projects, which allows your team to deliver everything on time, with a high level of quality. PM software offers time and resource tracking tools, which allows you to set realistic milestones and deadlines. It can also effectively manage relevant documents while fostering communication between internal and external teams. As a matter of fact, PM improves timeline adherence and productivity.
6. Case Management System
Case Management Systems can help you easily organize each client case. It allows you to securely share confidential information about clients with all stakeholders. When necessary, you can escalate a certain case, and include employees at higher level, allowing for better collaboration opportunities. Hence, a Case Management System can streamline your processes, and allow you to deliver services at lower costs with greater efficiency.
7. Accounting Software
A large majority of businesses have accounting departments, and every single business has to have some form of accounting processes enacted. Accounting Software records and processes accounting transactions with modules such as accounts payable, accounts receivable, billing, orders, etc. Accounting software has worked wonders for big enterprises, though it also helps small & mid-sized businesses. This is because it helps resolve corporate accounting needs without introducing overwhelming financial jargon. It simplifies accounting-related processes, thereby reducing errors and improving productivity.
Whichever software you choose to improve your productivity, always be aware of the customization and integration abilities available.
For every type of software, there is potential for customization. Compared to the typical off-the-shelf applications, custom software applications are easier to use and are more flexible. You can get a software app that fits your existing business structure perfectly. Good customization offers more satisfying customer service and support capabilities. It ensures you enjoy your software experience, and contrary to popular belief, they are not much more costly than off-the-shelf applications. So, when you consider introducing a new software to your business, give custom applications a shot! Or better still, find a software that can be easily customized to suit your needs. Check out our customization services.
You purchase a software application because you think it can boost productivity and profitability. However, if it cannot collaborate with your existing applications, you may end up with a chaotic system. Your employees will have to spend a large amount of time manually transmitting information between all of the software applications. Therefore, it is important to make sure your new software can integrate with your existing applications. For example, if your inventory management system can integrate with your accounting software, you will have a seamless process. With proper integration, you and your team will enjoy a clear, coherent view of your inventory and financial information. Learn more about our software integration services.